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Executive Assistant / Personal Assistant

New York, NY

Posted: 10/09/2018 Employment Type: Permanent Industry: Family Office Job Number: 418 Pay Rate: $80,000-$95,000

Our client, a midtown Real Estate Firm , is currently looking for a new Executive Assistant to join their team. Ideal candidate has prior experience reporting to C-Level Executives and company ownership. 


Ideal candidate can provide administrative support and manage projects for the CEO and CFO.


The ideal candidate would be comfortable managing busy calendars and having a high level of interaction with company executives while maintaining strict confidentiality-and-discretion.


This role would coordinate meetings, conference calls, domestic and international travel, maintain files and create Power Point presentations for internal and customer meetings.



  • Incumbent must have experience drafting memos and emails and establishing work flow and agendas for various meetings
  • Provide high level administrative support for ownership including heavy calendar management
  • Daily interaction with Clients, Executives, Staff and other Assistants.
  • Maintain contact database
  • Handle special projects for family ownership
  • Handle confidential information and be accessible 24/7. 
  • Assist with office event preparation (holiday parties, etc (up to 400ppl))
  • Strong writing, proofreading and communication skills is a must
  • Must have strong knowledge of MS Word, PowerPoint and Outlook
  • Must have previous experience operating in a dual EA/PA role

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